Jun 13th, 2019, By

5 Tips to Consider When Designing an Office Layout

Happy employees are productive employees. When companies want to boost productivity in the workplace, the emphasis is often placed on emerging technologies, as well as productivity tips such as the Pomodoro technique. However, recent studies have discovered that the office layout has a huge impact on employee productivity.

To design an effective and productive office layout that is conducive for productive work, here are five tips to consider:


1. Begin With Data

You can inquire from employees about the amenities they want in order to avoid poor use of available office space. This is why it is good to begin with data. Surveys can be taken and vital information can be obtained by asking questions such as:

• Are the noise levels appropriate?
• Are the available facilities convenient to the employees?
• Are there enough seats in the areas where projects can be developed?

These questions will help in discovering what aspects of the office design should be focused on.


2. Ensure Sufficient Space

One of the essential aspects of office layout design is ensuring the ideal amount of space is available to everyone and all items.

A functional floor plan is required for placing furniture and other equipment correctly. Employees, visitors, and customers should be able to move without hindrance within the office, between workstations or when attending meetings.

There must be well-planned spaces for big equipment such as photocopiers, so they can easily be used without causing any hassles. Storage is often the last consideration when designing an office, but it is also an important aspect of office design. Paperless solutions such as cloud storage can be used for storing important office information. In addition, adequate space should be reserved for physical storage equipment.


3. Put Effective Communication into Consideration

The success of an entity is often the sum total of the productivity of the individual components. In other words, there must be a communication synergy among the various departments. To achieve this, the office design must allow easy accessibility.

For instance, you can provide dedicated spaces for discussions and meeting. This will ensure the ideal flow of communication between departments and team members. In addition, you should pay attention to the sitting arrangements for better communication within the teams.


4. Ensure Seamless Navigation

There must be seamless navigation throughout the office. Ideal exit plans, as well as fire safety exits, must be put in place. The office space must accommodate easy movement. In addition, it must facilitate interactions and collaborations among employees. It is also important to pay attention to the noise level. Noise has been shown to dampen productivity, lower job satisfaction, increase illness, and cause more stress. You can install sound masking systems in the office to get rid of unwanted noise.


5. Provide Office Amenities

It has been proven that productivity improves when employees are comfortable and happy in their workplace. Office amenities such as fitness centers, lobby, music rooms, cafeteria and recreational rooms make employees feel comfortable and should be installed in the office. In recent times, nap rooms and unique rooms for relaxations are being installed in workplaces.


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